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Encampment Policies

 

Disciplinary Policy

There are two classes of offenses, A and B. Class A offenses are major violations that may result in immediate expulsion from the encampment. Class B offenses are lesser infractions that may result in the assessment of lesser disciplinary action, commensurate with the offense. The encampment cadet and senior staff reserve the right to adjudicate and enforce all offenses. The encampment commander’s decision is final in the case of any dispute.

Class A Offenses:

  1. Possession or use of alcohol, tobacco products, drugs, or weapons of any kind.
  2. Possession of pornography in any form.
  3. Willful damage or theft of government, CAP, or private property.
  4. Fighting.
  5. Gambling.
  6. Honor Code violations (lying, cheating, or stealing).
  7. Flagrantly unsafe acts.
  8. Improper sexual contact or other gross immorality.
  9. Gross neglect of duty.
  10. Being absent without leave (AWOL) from the encampment grounds or any scheduled activity.
  11. Any Class B offense committed under aggravated circumstances, such as repeated misconduct of the same sort.

Class B Infractions (included but are not limited to):

  1. Public displays of affection.
  2. Sleeping on duty. (Sleeping on fire watch or charge of quarters duty may be a Class A offense.)
  3. Insubordination or disrespect to any encampment staff.
  4. Absent from bed during bed check.
  5. Creating a disturbance.
  6. Late to class or formation.
  7. Disrespect to the national colors (American flag).
  8. Unauthorized possession of food, candy, gum, soda, etc.
  9. Use of obscenity or profanity.
  10. Being in areas off-limits to cadets.
  11. Improper or sloppy uniform or personal appearance.
  12. Personal areas not neat or in conformity with operational instructions (OI).
  13. Improper conduct in the mess hall or wasting of food.
  14. Talking in formation.
  15. Chewing gum.
  16. Violations of any OI. 
  17. Conduct unbecoming of a cadet contrary to the prejudice of good order and discipline.

Photo Release Policy

As part of the encampment, the staff takes photos and videos of cadets in action as they participate in classes, field trips, meals, and other various activities throughout the training. These photos and videos may be used with or without identifying the individuals and may be used for public release online, including official CAP social media channels, and in print through various CAP or news media publications. 

The encampment public affairs staff provides a professional image of the encampment and all participants through photos, videos, captions, and articles. All digital images and text are reviewed prior to posting online.

Photo Release per CAP Membership Application: I hereby grant permission to Civil Air Patrol representatives to use my image or likeness in educational, marketing, and public affairs applications. These applications include, but are not limited to, printed and digital publications, websites, videos, and more. I further agree that my name and identity may be revealed in descriptive text or commentary in connection with the image(s). I authorize the use of these images without compensation. In addition, I waive any right to inspect or approve the finished product wherein my likeness appears. All negatives, prints, and digital files shall be the property of Civil Air Patrol.

Refund Policy

If a cadet withdraws prior to the start of the encampment and the slot can be filled from the waitlist, the full amount of the fee is refunded. If the slot cannot be filled, refunds will be determined based on the contract with the food service provider as determined by the encampment commander.

Refunds for cadets who leave the encampment early will be determined on a case-by-case basis. There will be no refund for any cadet who is dismissed from the encampment for an infraction of the rules as covered in the encampment handbook, which will be given to all cadets.

Hot Weather Policy

Below is an excerpt from an operating instruction (OI) distributed to all encampment staff. A “Stage” or a “Flag” is issued to indicate the weather and heat conditions outdoors. Activities are adjusted and personnel are required to dress in accordance with this OI.

Heat Index Condition Guidelines

The guidelines below will assist in managing the heat stress problems experienced this week at the encampment. These are directive values that should offer adequate protection for all CAP personnel.

Upon communication from the encampment commander or designee, the WBGT level/flag conditions will be determined and communicated to all encampment personnel.These conditions are subject to change hourly.

WBGT means wet-bulb globe temperature, which is the most widely used index of heat stress. WBGT was invented and first used during the 1950s as one element in a successful campaign to control serious outbreaks of heat illness in training camps of the Army and Marine Corps. 

Keep aware of the environmental conditions working under to ensure that problems like heat fatigue, heat cramps, heat exhaustion, and life threatening heat stroke can be avoided. Additional information regarding heat stress can be obtained by contacting the safety and health services officers.

Current weather conditions for the encampment will be posted in the headquarters building on a daily basis.

No Flag – Stage 1

Drink 3/4 quart of cool water per hour. Use 100% work and 0% rest for outdoor work (example: 60 minutes work and 0 minutes rest). Heat cramps possible with continued exposure.

Green Flag – Stage 2

Drink 1 quart of cool water per hour. Use 75% work and 25% rest for outdoor work (example: 45 minutes work and 15 minutes rest). Heat cramps and heat exhaustion possible with continued exposure. Uniform will be reduced to removal of outer blouse.

Yellow Flag – Stage 3

Limit outdoor work to light and medium work. Drink 1-2 quarts of cool water per hour. Use a “buddy system” and have teams monitor each other’s condition. Use 50% work and 50% rest (example: 30 minutes work and 30 minutes rest). Heat cramps likely. Heat stroke and heat exhaustion possible with continued exposure. Uniform will be reduced to removal of outer blouse and un-blousing of boots.

Red Flag – Stage 4

Limit outdoor work to light work. Drink 2 quarts of cool water per hour. Use a “buddy system” and have teams monitor each other’s condition. Use 25% work and 75% rest (example: 15 minutes work with 45 minutes rest). Heat stroke possible with continued exposure. Uniforms will be reduced to physical training (PT) gear, or appropriate light clothing.

Black Flag – Stage 5

Outdoor work should be limited to critical missions only. Use 25% work and 75% rest (example: 15 minutes work with 45 minutes rest). Use a “buddy system” and have teams monitor each other’s condition. Drink 2 quarts of cool water per hour. Heat stroke likely with continued exposure. Uniforms will be reduced to PT gear, or appropriate light clothing. Outside activity will be terminated.

Encampment Correspondence

Please use encampment@natcapwg.cap.gov to ask questions, submit applications, and for any other correspondence about the encampment.

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