Encampment Applications

Cadet Student Prerequisites

To attend the encampment as a first-time cadet student, you must submit all of the required forms, be a cadet airman (C/Amn) prior to July 1, not have previously completed a CAP encampment, agree to attend the entire encampment and uphold CAP’s core values of integrity, volunteer service, excellence, and respect.

Application Instructions

1. Download all of the following forms from the menu on the right (at the bottom of the page if on mobile):

• CAPF 60-80, Civil Air Patrol Activity Permission Slip (This form is pre-filled; see the special instructions below.)
• CAPF 60-81, Application for Encampment
• CAPF 160, Member Health History
• CAPF 161, Emergency Information
• CAPF 163, Permission for Provision of Minor Cadet Over-The-Counter Medication

2. All of the forms are in fillable Adobe PDF format. Save each form as a separate file, then complete or print that version. If printing, please ensure that all entries are legible. Carefully read and respond appropriately to each question. The greater the accuracy, the faster the application will be accepted.

3. All signatures must be original (do not simply type signatures). Parents/guardians may serve as witnesses for one another.

4. Submit the signed copies of each form to the cadet’s squadron commander for their approval. Once forms are completed, send them as a PDF to encampment@natcapwg.cap.gov.

All cadets (student and staff) must complete and submit all of the forms, including the necessary parental and squadron commander signatures no later than July 1, 2023.  

Special Instructions

The permission slip (CAPF 60-80) is pre-filled and covers two activities at the encampment that require specific permission from the parent/guardian — orientation flight in a military aircraft and marksmanship training. 

For the orientation flight, the form is required for any cadet under 18 to fly in a Department of Defense aircraft. This permission slip must be received no later than May 18, 2023, (90 days prior to the projected flight date), and it can be sent in prior to the other forms. Coordination is underway to provide cadets with a flight in an Army Reserve CH-47 Chinook helicopter.  

For marksmanship training, the form is required due to the use of a National Rifle Association (NRA) certified instructor.

To authorize the cadet to participate in both or one of these events, the parent/guardian must initial in the block in Section 2 and sign in Section 5. 

The receipt of CAP Forms 60-80 and 60-81 are time-sensitive. If necessary, these may be submitted separately as long as all of the other required forms are received prior to July 1. 2023. 

Medical Authorization Form Instructions and Handling of Prescription and Over-the-Counter Medicines

If any cadet participating in the encampment takes prescription or over-the-counter medications, including the use of an asthma inhaler, a medication authorization (CAPF 160) must be completed and signed by you and your health care provider including every medication that your child will or may take during the encampment. This includes all prescription and over-the-counter medications.

Instructions:

1. Print the Medication Administration Authorization Form and have your healthcare provider complete the dosing instructions for each prescription and over-the-counter medication that your cadet will or may take during the encampment.

2. A parent or legal guardian must complete and sign Section II.

3. Your healthcare provider must complete and sign Section I.

4. If your cadet has a severe allergy that requires an Epi-Pen, your healthcare provider must complete and sign Section II; a parent/guardian must also complete and sign Section III. This will allow your cadet to carry the Epi-Pen at all times.

CAP National Headquarters is currently reviewing a policy change with respect to cadets retaining possession of prescription and/or over-the-counter medications or turning them into the staff for distribution in accordance with the prescription instructions.

Instructions for Squadron Commanders

Review the application (CAPF 60-81) to ensure information is accurate, legible, and that the parent/guardian has signed the forms.

Return the applications to the cadet for submission to encampment@natcapwg.cap.gov no later than July 1, 2023. Applications will be considered in the order they are received. If the maximum number of 90 cadet students (first-timers) is reached before the cutoff date, a waiting list will be started. 

Commanders from other wings must also cc their wing director of cadet programs with applications.

Application Approval Process

The encampment staff reviews submitted applications for completeness as they are received and logs in the application. Incomplete applications will be returned for corrections and suspends the approval queue pending receipt of a complete package.

Once an application is approved, the encampment staff will notify the cadet, parent, and squadron that the cadet has tentatively been slotted pending receipt of payment. The notice will include instructions on how to pay.

When payment is received, the staff will notify the cadet, parent. and squadron that the cadet has a confirmed slot at the encampment.

The encampment has a limit of 90 slots for first-time cadets. These spaces have initially been allocated as 70 slots to National Capital Wing, 10 slots to Delaware Wing, and 10 slots to other wings. Once the allocation is reached, a waitlist will be started. On July 1, 2023, unfilled spaces will be reallocated to those on the waitlist based on the earliest submission date.

Refund Policy

See the Encampment Policies page for refund information.

Cadet Encampment Assistance Program

Civil Air Patrol’s National Headquarters has special funding available to cover encampment fees and uniforms with an emphasis on serving economically disadvantaged cadets.

For encampments held after July 20, 2023, the application window opens June 15 and closes July 1. See the Related Links menu for a detailed explanation of the program and application process.

Encampment Questions & Correspondence

If you have questions, first inquire with your home squadron. Be sure to periodically check the Encampment News for the most up-to-date information. 

Please use encampment@natcapwg.cap.gov to ask questions, submit applications, and for any other correspondence about the encampment.